Many companies choose to outsource data entry, but should yours? Explore these key time- and money-saving benefits you might not have considered.Businesses outsource hundreds of thousands of jobs every year. Have you ever considered taking this approach?
Some people are hesitant to outsource their work. They might be worried that the quality will be lowered if someone else handles their work, or they might be under the impression that outsourcing is more expensive than just doing the work themselves.
There are lots of reasons to outsource tasks, especially mundane ones like data entry. If you’re on the fence about outsourcing, keep reading. Explained below are five great benefits you’ll experience when you choose to outsource data entry.
1. More Time to Focus on Your Business
How often have you complained that there just aren’t enough hours in the day to take care of everything you need to accomplish? How often have you stayed up way later than you should finishing tasks like data entry and bookkeeping? This doesn’t just take away from time you could be spending sleeping or spending time with your family. It also takes away from the time you could be spending thinking about improving your business. Chances are, you didn’t start a business with the intent of becoming a data entry expert. Why not outsource that task to someone else and focus on the parts of your business you really love handling?
When you outsource data entry, you have more time to spend creating and making your products or services better.
2. Fewer Operational Expenses
Many people avoid outsourcing because they’re worried about the additional expense associated with it. It’s true that you have to pay to outsource your data entry. But, outsourcing is often less expensive than hiring a full-time employee to handle data entry. When you pay for outsourcing, you don’t have to pay for things like benefits, overtime, and bonuses. Remember, outsourcing frees up a lot of time, too. And, time is money. If you’re handling data entry yourself, outsourcing gives you more time to spend improving the business. Improving your business, in turn, will help you increase your revenue. It’s a win-win!
3. Increased Efficiency
How long does it take you to take care of data entry? Considering the fact that you’re probably handling data entry while also addressing several other responsibilities associated with running a business, it seems safe to say that it takes you a lot longer than it takes someone for whom data entry is their entire job. Outsourcing data entry helps you become a more efficient worker since it allows you to juggle one less ball on a daily basis. Data entry professionals are able to turn around work much faster than you can on your own. If you outsource your data entry to another country, you may find that the turnaround is even faster thanks to the time difference!
4. Gain a Competitive Advantage
Many business owners find that outsourcing gives them an advantage of their competitors. This makes perfect sense if you stop and think about it. If you have more time to focus on improving your business because you’re not weighed down with tasks like data entry, you’re likely going to start rising above your competition. This is especially true if your competitors are not also outsourcing their data entry. You can also put the money you’re saving by outsourcing data entry back into your business. You can use it to further your marketing efforts or tap into new sources of revenue.
5. Gain Access to the Latest Technology
What kind of equipment and software are you using to handle data entry? Probably just some basic, run-of-the-mill tools. These tools get the job done, sure. But, they don’t get the job done very efficiently. When you outsource data entry, you gain access to the latest technology. There are tons of tools out there that make data entry easier and more efficient. They also help to minimize error risk. Why would you continue wasting time on data entry when there are people out there with the resources to do it faster, better, and more accurately?
The Right Way to Outsource Data Entry
If you want to reap all the benefits that come with outsourcing your data entry, it’s important to make sure you’re working with a reliable company. Here are some tips to help you vet companies and choose the right one for your specific business needs:
Consider Their Experience
When you’re looking to find an outsourcing partner, evaluate them the same way you would an employee. Look into their experience and try to find a company that has worked with businesses like yours in the past.
Consider Their Customer Service
Customer service is one of the most important things to consider when trying to find an outsourcing partner. How easy is to get ahold of an employee? What hours are they available? How quickly do they return messages? What forms of customer service do they offer? Phone only? Email and instant messaging?
Be Clear About Your Needs
When you’re interviewing different companies to find the right fit for you, make sure you’re being clear about what you need from them. After all, they’re going to have a hard time meeting your needs if they don’t know what they are.
Look at Their Portfolio
Most companies will have examples of past work they’ve done. Take a look at these samples and see if they’re in line with the type of work you need.
Start with a Small Project
If you’re nervous about working with an outsourcing company, start by having them handle just a small project. Consider it a trial run. If you’re pleased with the work they do, you can start outsourcing more and more.
Start Outsourcing Your Data Entry Today
Clearly, there are lots of reasons to outsource data entry. If you’re ready to start saving time and money, we’re here to help.
When you work with us at iTech Data Services, you’ll get high-quality, consistent work and 24/7 customer support.
Contact us today to learn more about our unique, five-step approach to outsourcing. No matter what kind of project you’re working on, we’ll ensure it gets done correctly and on time!